Overview:

The Administrative Professional plays an essential Clerical, Administrative, Document Publishing, and Organizational role to the overall operations of the company as well as oversight of the day-to-day operations of the business office.

A typical day for the Administrative Professional requires hands-on tasks such as transcription, mail distribution, fax administration, telephone reception, forms completion, travel and meeting planning, basic computer accounting tasks, and computer and manual records and file maintenance.

The Administrative Professional must have strong desktop publishing and web publishing skills in order to create, maintain, and update all company marketing materials, private and public web sites, and all company books and manuals.

Ongoing responsibilities of the Administrative Professional are simplifying recordkeeping systems (computerized and manual) and reviewing performance standards to create new systems and revise established procedures.

A cornerstone of the company's business plan is based on 100% remote access to standardized computer based business systems and processes for all administrators, managers and supervisors.

A primary function of the Administrative Professional will be to implement new technological processes, and to assist with the conversion to an all digital document format, document imaging, Internet/Intranet communications, publishing and research, document creation and publishing such as templates, forms, manuals, and handbooks in digital and copy format.

Primary Responsibilities:

1. Professional and effective representation of the company via phone and meetings with vendors, employees, and associates
2. Letter composition and correspondence via phone, fax, and e-mail
3. Document Control: Administer and improve computer file library standards, file sharing, file linking, standardized file naming conventions, archiving, and document imaging
4. Desktop publishing of forms, templates, manuals, flyers, brochures, with Microsoft Publisher, Word and Excel
5. Intranet/Internet publishing with Microsoft FrontPage and
6. Supervising and training newly hired administrative staff

Skills and Experience Sought:

• Willing to take initiative and a desire and the time to learn and grow with the company
• Advanced computer, Microsoft Office, Network, Internet, Email, Adobe Acrobat Professional
• Intermediate computer, imaging, scanning, desktop and web publishing (FrontPage experience helpful)
• Excellent composition and presentation, written, and oral skills; team-oriented; friendly but self-motivated
• Basic computerized accounting knowledge and experience (MAS90 experience helpful)
• Understanding of work flow and document sharing concepts
• Results oriented with an ability to understand a project, work independently and see it through to final completion
• Ability to multi-task and adjust focus based upon changing priorities
• Exceptional organizational skills
• Unwavering professionalism
• Knowledge of Construction or Maintenance Services Industry helpful
• Prior Administrative Assistant (or similar) experience, 5 years preferred